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  • ITAccessCG Meeting 2014-08-21
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Agenda - Accessibility/Usability of IT Coordinating Group (Coordinating Group)

Aug 21, 2014, 11:00-12:00, Union S. 

  1. Agenda Review
  2. Notes from  previous meeting – Send comments, corrections to Gary

  3. Tools Team (Phyllis or Gary)

    Action: In addition to the links above, see: ITAccessTP Meeting 2014-08-21.

  4. Report from Carrie on her meeting with the Sponsors
    Action: Incorporate the information into future planning.
  5. Review draft letter to sponsors
    Handout: Draft letter.
    • Gary will revise the letter based on feedback from the Tools Team and Coordinating Group.
    • Tools Team suggested that diagrams be added to show funding and next steps. Gary will develop them.

    • Gary will send an electronic copy of the revised letter to the group. Send comments to Gary.

    • Contine to revise the letter at the next meeting.

  6. Move Sep 18 Coordinating Group meeting to McBurney Center?
    Action: Approved.
  7. Accessibility staff proposal status
    Action: Deferred.
  8. Captioning contract status (Todd or Phyllis)
    Action: Deferred.
  9. Liaison highlights (Joyce)  Deferred.
  10. Check in: A street view of accessibility Deferred.
  11. Communications, such as announcements to listservs, Twitter, or campus calendar. Deferred.
  12. Future agenda items
    Action: For the Coordinating Group –
    • On Sep 4: Review/revise the draft letter to the sponsors. Goal is to send it to the sponsors in September. Invite the sponsors the Sep 18 celebration.
    • On Oct 2: Review/revise the phased implementation plan produced by the Tools Team. Goal is to turn it over the Phase I Task Force for further development as they prepare for Phase I. The Tools Team will fnish their revisions of the phased implementation plan at their Sep 4 meeting.


On-deck Items

  • Purchasing - Accessibility requirements for purchased software
  • Organization of web accessibility guidelines and supporting material, (see meeting notes from March 20, 2014 through May 1, 2014 for history) 
  • Brainstorm "Resources to help developers and content providers to incorporate accessibility into their existing processes" (suggested at March 6, 2014 meeting) 

Future agenda items:

  • Accessibility and diversity are related, followup (suggested at May 1, 2014 meeting) Note: we made brief contact with Hazel Symonette at the T&LS on May 19.
  • Resource for organizing future accessibility events. See: email exchange on the topic.
  • Go over the implications of the new Wisconsin law on accessibile educational materials in higher education (suggested at April 17, 2014 meeting)
  • Brainstorm how to build awareness of instructional content accessibility (suggested at May 29 meeting)




Future Dates:

  • Report to the sponsors – September 30, 2014.
  • National Disability Employment Awareness Month – October, 2014, see
  • Accessing Higher Ground conference – Nov 17-21, 2014, see:  
  • Report to the sponsors – December 31, 2014.
  • Community of Educational Technology Support (ComETS) annual meeting – January, 2015, see:
  • Possible workshop sponsored by the Coordinating Group? – March, 2015?
  • Report to the sponsors – March 31, 2015.
  • Showcase 2015? – April, 2015? – We have an idea already: Embedded Accessibility
  • Teaching and Learning Symposium – May 20-21, 2015. We have an idea already: Accessibile Course Materials: Content, Technology, and Process.
  • Report to the sponsors – June 30, 2015. Continue from here every Sep 30, Dec 31, March 31, and June 30....
  • Possible brownbag sponsored by the Coordinating Group? – October, 2015?

Furture meetings:

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Coordinating Group Members:

Sandi ArendalkowskiDoIT MarketingSteven BoldtDCSGary De CluteCIO Office
Brendon DybdahlHousingApril EbacherDoIT ADIRyan EngelLSS
Matt GoinsDoIT PTEAndy GoldsteinDoIT ATLaura GradyDoIT Marketing
Jamie GutkowskiDoIT ADIJohn HareDoIT EIS  
Jini JastiLaw SchoolHaley KerkhoffDCSAl NemecCALS
Jessie NemecLibraries

Casey Schacher

LibrariesTodd Schwanke, (co-chair)McBurney Center
James SkempBusinessGarrett SmithDoIT ATPhyllis TreigeDoIT Marketing
Nick WeaverUniv. MarketingPeter Weil (co-chair)Univ. Marketing  
Also attendingUnitAlso attendingUnitAlso attendingUnit
Phil JochimsenDoIT EISLee KonradLibraries  
vacant, (sponsor)CIO OfficeCathy Trueba, (sponsor)Office of Compliance  




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