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Agenda & Notes - Accessibility/Usability of IT Coordinating Group (Coordinating Group)

Oct 30, 2014, 11:00-12:00, McBurney Center, Graaskamp Rm

  1. Introductions
     
  2. Agenda Review
     
    Action:
     
  3. Notes from  previous meeting  – Please send comments, corrections to Gary
     

  4. Phase I Task Force (Phyllis or Al) – See Phase I Task Force notes (from 10/16 meeting. The 10/30 meeting was AMP administrators training).
    Handout: Updated Implementation Plan

    Action: None

     

  5. Accessibility staff proposal status (Carrie Nelson)
     
    Action: Deferred.

  6. Discussion of development of accessibility guidelines for content providers.
    Handout: 
  7. Liaison highlights (Joyce)
     
    Action:
    Peter reported that the Campus Communicators had a discussion the accessibility of email.
     
  8. Check in: A street view of accessibility
     
  9. Communications, such as announcements to listservs, Twitter, or campus calendar.
     
  10. Upcoming agenda items
     
    Action:

Liaisons

On-deck Items

  • Process for responding to user complaints? (Came about at the 10/30 meeting discussion the importance of responding quickly and effectively to user complaints.)
  • Process for getting assistance from campus? (Came about at the 10/30 meeting discussion of difficulties some divisions have when something related to accessibility comes up.)
  • Get more info on new Executive Committee meeting (invite Chris Holsman to a meeting?)
  • Captioning contract status and new RFP
    (Note from Oct 16 meeting: The review of the current captioning contracts is tentatively scheduled to begin in January.)
  • Purchasing - Accessibility requirements for purchased software
  • Organization of web accessibility guidelines and supporting material, (see meeting notes from March 20, 2014 through May 1, 2014 for history) 
  • Brainstorm "Resources to help developers and content providers to incorporate accessibility into their existing processes" (suggested at March 6, 2014 meeting) 

Future agenda items:

  • Arrange for post AHG conference viewing sessions or opportunities to otherwise view the pre-conference and conference sessions that were recorded.
  • Developing liaisons that the division level to help with accessiblity issues. (Came about at the 10/30 meeting discussion of difficulties some divisions have when something related to accessibility comes up.)
  • Accessibility of email. (Campus Communicators have discussed this, see 10/30 notes.)
  • Accessibility and diversity are related, followup (suggested at May 1, 2014 meeting). Note: we made brief contact with Hazel Symonette at the T&LS on May 19.
  • Resource for organizing future accessibility events. See: email exchange on the topic.
  • Go over the implications of the new Wisconsin law on accessibile educational materials in higher education (suggested at April 17, 2014 meeting)
  • Brainstorm how to build awareness of instructional content accessibility (suggested at May 29 meeting)

Future dates:

  • Report to the sponsors – September 30, 2014.
  • National Disability Employment Awareness Month – October, 2014, see http://www.dol.gov/odep/topics/ndeam/
  • Accessing Higher Ground conference – Nov 17-21, 2014, see: http://accessinghigherground.org/  
  • Report to the sponsors – December 31, 2014.
  • Community of Educational Technology Support (ComETS) annual meeting – January, 2015, see: https://comets.wisc.edu/
  • Possible workshop sponsored by the Coordinating Group? – March, 2015?
  • Report to the sponsors – March 31, 2015.
  • Showcase 2015 – April 14, 2015, Union South – We have an idea already: Embedded Accessibility
  • Teaching and Learning Symposium – May 20-21, 2015. We have an idea already: Accessibile Course Materials: Content, Technology, and Process.
  • Report to the sponsors – June 30, 2015. Continue from here every Sep 30, Dec 31, March 31, and June 30....
  • Possible brownbag sponsored by the Coordinating Group? – October, 2015?

Furture meetings:

  • Coordinating Group Meeting 2017-09-11, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-09-28, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-12, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-26, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-09, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-23, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-14, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-28, 11:00-12:00, McBurney Graaskamp Rm (tentative) *
  • Coordinating Group Meetings

* Tentative meeting on Dec 28, between the holidays.

Coordinating Group members:

MemberUnitMemberUnitMemberUnit
Sandi ArendalkowskiDoIT MarketingSteven BoldtDCSGary De CluteCIO Office
Brendon DybdahlHousingApril EbacherDoIT ADIRyan EngelLSS
Matt GoinsDoIT PTEAndy GoldsteinDoIT ATLaura GradyDoIT Marketing
Jamie GutkowskiDoIT ADIJohn HareDoIT EIS  
Jini JastiLaw SchoolHaley KerkhoffDCSAl NemecCALS
Jessie NemecLibraries

Casey Schacher

LibrariesTodd Schwanke, (co-chair)McBurney Center
James SkempBusinessGarrett SmithDoIT ATPhyllis TreigeDoIT Marketing
Nick WeaverUniv. MarketingPeter Weil (co-chair)Univ. Marketing  
Also attendingUnitAlso attendingUnitAlso attendingUnit
Phil JochimsenDoIT EISLee KonradLibraries  
vacant, (sponsor)CIO OfficeCathy Trueba, (sponsor)Office of Compliance  

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