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Agenda & Notes - Accessibility/Usability of IT Coordinating Group (Coordinating Group)

Dec 18, 2014, 11:00-12:00, McBurney Center, Graaskamp Rm 

  1. Agenda Review
  2. Notes from  previous meeting  – Please send comments, corrections to Gary

  3. Phase I Task Force (from members who are on both teams)

  4. Check in on open action items:
    1. Accessibility staff proposal status (Carrie Nelson)
      • Note from Dec 4 meeting: Add development of division liaisons to the possible job duties.
    2. ComETS annual meeting (Carrie Nelson)
          Action: Joyce checked on the date – Jan 16.
    3. Follow up to AHG conference: how to utilize the recorded sessions. (Todd Schwanke)
          Action: Todd now has login credentials. Will continue to organize.
    4. March workshop (Joyce Tikalsky, Gary De Clute, with Matt Goins consulting)
      • See Dec 4 notes for detail.
            Action: Add Casey to the team. Will be one hour brownbag.
               Three speakers 15-20 minutes each:
                   1. Overview of accessibility.
                   2. Possible Screenreader demo, (otherwise Workflow) 
                   3. AMP tool demo.
               See Dec 4 meeting notes for additional background
    5. Showcase: April 14, Union S. (deadline for proposals is March 27 – hmmm... seems a bit late...check this.)
      • Who will be working on it?
           Joyce will check a couple of prospects.
            If that doesn't pan out, Gary will check with DoIT Communications.
            If that doesn't pan out, we'll wait a year.
            We'll have a dynamite poster in 2016!
      • Idea is to highlight the workflow of a unit that has been systematically improving their web accessibility
    6. Teaching and Learning Symposium May 20-21, Union S,.
      • Who will be working on it?
      • Previously identified idea: Accessibile Course Materials: Content, Technology, and Process.
      • We can choose between a presentation and poster..
      • Proposals for both are due Sunday, January 25, 2015


        • Gary will send a note to team: who is willing to propose the poster session (i.e write the proposal, be the presenter)

        • Gary and DoIT Comm will help with the poster development.
        • Casey will help by developing a bibilography
    7. Captioning Contract (Todd Schwanke)
      • Note from Oct 16 meeting: The review of the current captioning contracts is tentatively scheduled to begin in January.
    8. Process for (a) responding to complaints and (b) getting campus resources to units if necessary in order to respond effectively. (Gary De Clute)
    9. Accessibility Guidelines development (Gary De Clute)
      • See Dec 4 notes for more detail.
    10. December report to Sponsors (Joyce Tikalsky, Todd Schwanke)

  5. Liaison highlights (Joyce or Todd lead)
  6. Check in: A street view of accessibility (Joyce or Todd lead)
  7. Communications, such as announcements to listservs, Twitter, or campus calendar.
  8. Upcoming agenda items


On-deck Items

  • Purchasing - Accessibility requirements for purchased software
  •  See "Check in on open action items" for more on deck items.

Future agenda items:

  • Get more info on new Executive Committee meeting (invite Chris Holsman to a meeting?) (12/4 note: Check with Phyllis on this item.)
  • How to communciate our progress to faculty.
    • One way might be to work through the Equity and Diversitn Committees. (We are assuming there is faculty representation in some units – need to check this assumption.)
    • Accessibility and diversity are related, followup (suggested at May 1, 2014 meeting). Note: we made brief contact with Hazel Symonette at the T&LS on May 19.
  • Accessibility of email. (Campus Communicators have discussed this, see 10/30 notes.)
  • Go over the implications of the new Wisconsin law on accessibile educational materials in higher education (suggested at April 17, 2014 meeting)
  • Brainstorm how to build awareness of instructional content accessibility (suggested at May 29 meeting)
  • Brainstorm "Resources to help developers and content providers to incorporate accessibility into their existing processes" (suggested at March 6, 2014 meeting) 

Future dates:

  • Report to the sponsors – December 31, 2014.
  • Community of Educational Technology Support (ComETS) annual meeting – January 16, 2015, see:
  • Possible workshop sponsored by the Coordinating Group – March, 2015
  • Due date for Showcase proposals – March 27, 2015
  • Report to the sponsors – March 31, 2015.
  • Showcase 2015 – April 14, 2015, Union South – We have an idea already: Embedded Accessibility
  • Teaching and Learning Symposium – May 20-21, 2015. We have an idea already: Accessibile Course Materials: Content, Technology, and Process.
  • Report to the sponsors – June 30, 2015. Continue from here every Sep 30, Dec 31, March 31, and June 30....
  • Possible brownbag sponsored by the Coordinating Group? – October, 2015? 
  • Report to the sponsors – September 30, 2015.
  • National Disability Employment Awareness Month – October, 2015, see  
  • Accessing Higher Ground conference – Nov 2016 (will be the week before Thanksgiving), see:  

Furture meetings:

  • Coordinating Group Meeting 2017-09-11, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-09-28, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-12, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-26, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-09, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-23, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-14, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-28, 11:00-12:00, McBurney Graaskamp Rm (tentative) *
  • Coordinating Group Meetings

* Tentative meeting on Dec 28, between the holidays.

Coordinating Group members:

Sandi ArendalkowskiDoIT MarketingSteven BoldtDCSGary De CluteCIO Office
Brendon DybdahlHousingApril EbacherDoIT ADIRyan EngelLSS
Matt GoinsDoIT PTEAndy GoldsteinDoIT ATLaura GradyDoIT Marketing
Jamie GutkowskiDoIT ADIJohn HareDoIT EIS  
Jini JastiLaw SchoolHaley KerkhoffDCSAl NemecCALS
Jessie NemecLibraries

Casey Schacher

LibrariesTodd Schwanke, (co-chair)McBurney Center
James SkempBusinessGarrett SmithDoIT ATPhyllis TreigeDoIT Marketing
Nick WeaverUniv. MarketingPeter Weil (co-chair)Univ. Marketing  
Also attendingUnitAlso attendingUnitAlso attendingUnit
Phil JochimsenDoIT EISLee KonradLibraries  
vacant, (sponsor)CIO OfficeCathy Trueba, (sponsor)Office of Compliance  


File Created Comment

Web accessibility complaint response process-2014-12-16.docx

Dec 16, 2014 14:03  


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