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Agenda & Notes - Accessibility/Usability of IT Coordinating Group (Coordinating Group)

April 2, 2015, 11:00-12:00, McBurney Center, Graaskamp Rm

  1. Agenda Review
     
    NOTE: The Coordinating Group did not meet on March 19. The Phase I Task Force met that day.

    Notes from    previous meeting   – Please send comments, corrections to Gary
     

  2. Phase I Task Force (from members who are on both teams)

    Action:

    • See notes from the Mar 19 Phase I task force meeting, and April 2 meeting.  In addition:

    • We need to build a community for people to join.  Example: WiscWeb CMS users group. Further action on this TBD.
       
    • Gary reports: Many on Phase I team really want to be done this summer. Looks like the plan is to skip the actual "Phase I" (production work by a small number of units.) The task force agrees that thorough testing is needed, and proposes a thorough testing program prior to release to campus for general use in September. (Vince wll write this up.)
    • Many on Coordinating group thinks a Phase I is important. Casey (who was also present at the Phase I meeting) will outline a proposal for rolling out the tool.
    • Gary will make sure Laura is invited to all Coordinating Group meetings.
         
  3. Captioning Contract (Sandi Arendalkowski, Todd Schwanke)
      
    Status: Teams are formed or mostly formed.
       
    Action: Moving forward!
     

  4. Accessibility Guidelines development (Gary De Clute)
    Info:
    1. At the March 19 Phase I Task Force meeting, the task force members liked the document. They suggested changing "Content Provider" to "Content Owner".
    2. At the March 2 meeting, it was suggested that the section on "frames" be removed from "Web Accessibility for CMS users" document, reason: it is unusual for them to use frames, and use of frames is not encouraged as a good practice, (except when it can't be avoided.)
           
    Action:
    • Gary presented the documents.
    • Coordinating Group is in agreement with the approach, and like the documents, with some adjustments.
    • Casey suggested specific changes to the Starting Points document. Gary has the notes and will make the changes.
    • Instead of "...forms, frames and apps" the advanced document for web developers will be "...forms, frames and advanced topics."
    • Gary will put some comments in the CMS user and web developer advanced documents indicating that in general, use of frames is no longer a recommended practice (with some exceptions.)
    • Carrie will send a message to Phyllis, others, that we need to publish these in the accessibility KB.
    • Gary will make final changes to the word docs and send them to Phyllis.
    • We need guidelines on ARIA (as a separate document.) Who to find/develop it is TBD.
         
  5. Media Captioning visibility right now
    1. Articulate Storyline use and adding CC
    2. NAD Sues Harvard and MIT for Discrimination in Public Online Content
      http://nad.org/news/2015/2/nad-sues-harvard-and-mit-discrimination-public-online-content

      
    Action:
      
  6. March workshop (Joyce Tikalsky, Casey Schacher, Gary De Clute, with Matt Goins consulting)
    Presenters: Casey Schacher, Matt Goins, Joyce Tikalsky, James Skemp, Gary De Clute)
       
    Results: 38 attendees. Presentations available at these URLs:


      https://uwmadison.box.com/shared/static/kql6u4vssbzlsedu9n5qw3ecvs9h965t.pptx


      go.wisc.edu/accessibility-2015
     
    Action: Joyce will send URLs to the list of attendees. Joyce will send Gary the list of attendees and planning checklist to use next year.
      
  7. Check in on other open action items:
       
    1. Teaching and Learning Symposium May 20-21, Union S.
      Proposal for a poster was accepted 
        
      Action: Reprint the current poster and add handouts specific to the theme -- Active Learning
         
        
    2. Process for (a) responding to complaints and (b) getting campus resources to units if necessary in order to respond effectively.
      Action: deferred.
         
    3. Follow up to AHG conference: how to utilize the recorded sessions. (Todd Schwanke)
      No fixed deadline on this.
        
      Action:
      deferred.
         
    4. Accessibility Staffing
        
      Action: deferred.
        
    5. Accessibility policy revisions (Gary De Clute).
        
      Action: Gary need to finish up and send to sponsors soon, so revised policy is in place before release of AMP.
        
    6. March 31 Report for sponsors
        
  8. Liaison highlights (Joyce or Todd lead)
    • See "Liaisons" list below.

  9. Upcoming agenda items
    • See "On Deck Items", "Future Agenda Items" below.
    • Action:

Liaisons

On-deck Items

  • Purchasing - Accessibility requirements for purchased software
  • See "Check in on open action items" for more on deck items.

Future agenda items:

  • Get more info on new Executive Committee meeting (invite Chris Holsman to a meeting?) (12/4 note: Check with Phyllis on this item.)
  • How to communicate our progress to faculty.
    • One way might be to work through the Equity and Diversity Committees that are advisory to deans and are composed of faculty and staff.
    • Accessibility and diversity are related, followup (suggested at May 1, 2014 meeting). Note: we made brief contact with Hazel Symonette at the T&LS on May 19.
  • Accessibility of email. (Campus Communicators have discussed this, see 10/30 notes.)
  • Go over the implications of the new Wisconsin law on accessibile educational materials in higher education (suggested at April 17, 2014 meeting)
  • Brainstorm how to build awareness of instructional content accessibility (suggested at May 29 meeting)
  • Brainstorm "Resources to help developers and content providers to incorporate accessibility into their existing processes" (suggested at March 6, 2014 meeting) 

Future dates:

  • Teaching and Learning Symposium – May 20-21, 2015. Active Learning, poster session
  • Report to the sponsors – June 30, 2015.
  • Report to the sponsors – September 30, 2015.
  • National Disability Employment Awareness Month – October, 2015, see http://www.dol.gov/odep/topics/ndeam/ 
  • Possible IT Policy Forum participation – October or November 2015.
  • Accessing Higher Ground conference – Nov 2015 (will be the week before Thanksgiving), see: http://accessinghigherground.org/ 
  • Report to the sponsors – December 31, 2015. 
  • Community of Educational Technology Support (ComETS) annual meeting – January 2016, see: https://comets.wisc.edu/ 
  • Workshop sponsored by the Coordinating Group – Tentatively: March 3, 2016 
  • Report to the sponsors – March 31, 2016.
  • Showcase –  April 2016

Furture meetings:

  • Coordinating Group Meeting 2017-09-11, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-09-28, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-12, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-26, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-09, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-23, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-14, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-28, 11:00-12:00, McBurney Graaskamp Rm (tentative) *
  • Coordinating Group Meetings

* Tentative meeting on Dec 28, between the holidays.

Coordinating Group members:

MemberUnitMemberUnitMemberUnit
Sandi ArendalkowskiDoIT MarketingSteven BoldtDCSGary De CluteCIO Office
Brendon DybdahlHousingApril EbacherDoIT ADIRyan EngelLSS
Matt GoinsDoIT PTEAndy GoldsteinDoIT ATLaura GradyDoIT Marketing
Jamie GutkowskiDoIT ADIJohn HareDoIT EIS  
Jini JastiLaw SchoolHaley KerkhoffDCSAl NemecCALS
Jessie NemecLibraries

Casey Schacher

LibrariesTodd Schwanke, (co-chair)McBurney Center
James SkempBusinessGarrett SmithDoIT ATPhyllis TreigeDoIT Marketing
Nick WeaverUniv. MarketingPeter Weil (co-chair)Univ. Marketing  
Also attendingUnitAlso attendingUnitAlso attendingUnit
Phil JochimsenDoIT EISLee KonradLibraries  
vacant, (sponsor)CIO OfficeCathy Trueba, (sponsor)Office of Compliance  

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