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Agenda & Notes - Accessibility/Usability of IT Coordinating Group (Coordinating Group)

June 25, 2015, 11:00-12:00, McBurney Center, Graaskamp Rm

  1. Appoint a notetaker (for this meeting only)
  2. Agenda Review

    Notes from  previous meeting. Please send comments, corrections to Gary

  3. Phase I Task Force update (from members who are on both teams)
    See notes from the June 11 and June 25 meetings.   


  4. Organization of the DoIT accessibility page.
    Review suggestions from Peter.
    Give priority to suggested changes that need to accompany the AMP rollout in July.

    • Peter will work on this for next meeting, but will also look at what needs to be done for the launch on June 30, 2015.
    • Todd to talk Brian about the future home of the IT Accessibility content and the new homepage

  5. SSB AMP Trainings
    1. Thought is to have basic training in August (possibly 2 weeks after IT Policy forum) or September to have the clean recording, and then have the advanced training in mid-October.
    2. Action:
      1. Phil to talk to Gary about this relative to the IT Policy Form and decide on the dates
      2. Decide how to do the invites
  6. Wed afternoon every-other-week user group drop-in sessions
    1. See also Phase I notes
    2. Action:
      1. Haley will do some work with the tool and then tentatively attend the July 15th session remotely.  She may also have some students attend in person.
  7. Web Accessibility Testing Tools service page
    1. The title "Web Accessibility Testing Tools" title did not match the content of the page as the title implied multiple tools, but the content really focused on AMP
    2. The set template structure for the Services page does not allow us to change the headings in a way that would allow us to describe AMP and the other tools on the same page.  So, the group decided that instead of changing the content to align with the title that the best approach at this time was to tweak the title.
    3. The group also noticed that there was a separate "Accessibility" service under the same Web section that is not a service but takes users directly to the DoIT Accessibility page.  Given the new tool service and the category that they are under this is potentially confusing.  It looks like it makes sense to remove Accessibility from the Services now or possibly move it to a different section.  Users could get back to the tool via this avenue, but it would be a round-about way.
    4. Action:
      1. Phil will change the title to "Web Accessibility Testing Tool (AMP)"
      2. Peter will provide feedback to Laura & Phyllis at DoIT that the service Accessibility is potentially confusing with the service "Web Accessibility Testing Tool (AMP)"

  8. Planning for future activity
    See also revised Phase I Project page: Accessible Development and Publishing Phase I Project
    See also: Digital Accessibility Maturity model.

  9. From Apr 30 notes:
    • Coordinating Group decided to focus on process improvement to "get it right the first time".
    • Start with Phase I. (See list in Apr 30 agenda for what that means.)
      • While Phase I is in progress, discuss how to move people to want to "get it right the first time".  Some thoughts:
      • Observation: People tend to be resistant because they believe they already know how.
      • How do we get people to decide that they want to build accessibility into their process?
      • Idea: People are motived for different reasons.
        • Articulate a sizable list of reasons why one might want to do it.
        • Suggest that if some of those reasons resonant with you, those are your reasons for building accessiblity into your process.
      • Idea: Possible brown bag: bring in developers  to talk about their process
      • Idea: Voluntary certification progrem.
      • Observation: How we talk about process change will be important:
        • avoid criticizing existing process
        • don't label people as non-tech or non-developer


    • ...

  10. Check in on other open action items:

    1. Commitee membership (Todd)
      • Options for short, middle, and longer-term sustainability of the committee
        • Idea: Consider sending a message via MTAG, inviting units to appoint someone to the Coordinating Group.
      • Concerns raised by tools team members about the duration of service
      • Nature of a volunteer based group
      • Campus need for a sustained and cohesive effort
      • Unknown future of new positions
    2. Captioning Contract (Sandi Arendalkowski, Todd Schwanke)

      • What are next steps?

      • What can the committee contribute?

    3. Accessibility policy revisions (Gary).
      Cover letter to sponsors drafted.
    4. Online course accessibility policies (Todd)
      • Receiving regular questions about what the policy is related to online courses and interpretations of the web policy
      • Dealing more directly with what should be done proactively vs. as an accommodation, and with what is practical or not.
    5. Enhanced voiceover PowerPoints (Todd)
      • What tools are in this space?  - Articulate Storyline, Adobe Captivate, Adobe Presenter, others
      • How can a tool be identified that meets the needs/preferences of designers, instructors, students (including those with disabilities)
      • Determine what can be done to move ahead in this critical area
  11. Upcoming agenda items
    • Need to do at July 9th meeting:
      • Discuss AMP rollout  status – Phil will attend.
      • Ways to express appreciation to Phase I Task Force members. See notes from June 11 for details.
      • Discussion of IT policy forum. See notes from June 11 for details.
    • Need to do at July 23 meeting:
      • Discuss AMP rollout  status – Phil will attend.
      • Final planning for forum. See notes from July 9 for details.
    • See "On Deck Items", "Future Agenda Items" below.

On-deck Items

  • Process for (a) responding to complaints and (b) getting campus resources to units if necessary in order to respond effectively.
        See Dec 4, Jan 8 and Jan 22 notes for more detail.

  • Purchasing - Accessibility requirements for purchased software

  • See "Check in on open action items" for more on deck items.

Future agenda items:

  • Get more info on new Executive Committee meeting (invite Chris Holsman to a meeting?) (12/4 note: Check with Phyllis on this item.)

  • How to communicate our progress to faculty.

    • One way might be to work through the Equity and Diversity Committees that are advisory to deans and are composed of faculty and staff.

    • Accessibility and diversity are related, followup (suggested at May 1, 2014 meeting). Note: we made brief contact with Hazel Symonette at the T&LS on May 19.

  • Accessibility of email. (Campus Communicators have discussed this, see 10/30 notes.)
  • Go over the implications of the new Wisconsin law on accessibile educational materials in higher education (suggested at April 17, 2014 meeting)
  • Brainstorm how to build awareness of instructional content accessibility (suggested at May 29 meeting)
  • Brainstorm "Resources to help developers and content providers to incorporate accessibility into their existing processes" (suggested at March 6, 2014 meeting)

Future dates:

  • Report to the sponsors – June 30, 2015.
  • Report to the sponsors – September 30, 2015.
  • National Disability Employment Awareness Month – October, 2015, see 
  • Possible IT Policy Forum participation – October or November 2015.
  • Accessing Higher Ground conference – Nov 2015 (will be the week before Thanksgiving), see: 
  • Report to the sponsors – December 31, 2015. 
  • Community of Educational Technology Support (ComETS) annual meeting – January 2016, see: 
  • Workshop sponsored by the Coordinating Group – Tentatively: March 3, 2016 
  • Report to the sponsors – March 31, 2016.
  • Showcase –  April 2016
  • Teaching and Learning Symposium – May 2016

Furture meetings:

  • Coordinating Group Meeting 2017-09-11, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-09-28, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-12, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-26, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-09, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-23, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-14, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-28, 11:00-12:00, McBurney Graaskamp Rm (tentative) *
  • Coordinating Group Meetings

* Tentative meeting on Dec 28, between the holidays.

Coordinating Group members:

Sandi ArendalkowskiDoIT MarketingSteven BoldtDCSGary De CluteCIO Office
Brendon DybdahlHousingApril EbacherDoIT ADIRyan EngelLSS
Matt GoinsDoIT PTEAndy GoldsteinDoIT ATLaura GradyDoIT Marketing
Jamie GutkowskiDoIT ADIJohn HareDoIT EIS  
Jini JastiLaw SchoolHaley KerkhoffDCSAl NemecCALS
Jessie NemecLibraries

Casey Schacher

LibrariesTodd Schwanke, (co-chair)McBurney Center
James SkempBusinessGarrett SmithDoIT ATPhyllis TreigeDoIT Marketing
Nick WeaverUniv. MarketingPeter Weil (co-chair)Univ. Marketing  
Also attendingUnitAlso attendingUnitAlso attendingUnit
Phil JochimsenDoIT EISLee KonradLibraries  
vacant, (sponsor)CIO OfficeCathy Trueba, (sponsor)Office of Compliance  





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