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  • ITAccessCG Meeting 2015-07-23
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Agenda & Notes - Accessibility/Usability of IT Coordinating Group (Coordinating Group)

July 23, 2015, 11:00-12:00, McBurney Center, Graaskamp Rm

  1. Agenda Review
      

  2. Notes from the previous meeting. Please send comments or changes to Gary.
     

  3. Immediate items to address:
     
    1. Status/debrief from the Web Accessibility Testing Tool (AMP) launch (Phil)
      Action:
      • Total of 137 AMP users. About 1/2 have run a scan.
      • We had about 50 before the Jul 1st announcement.
      • Phil is considering sending an email to people who have run a scan, asking for their feedback.
      • Gary will check to Laura to assure we sending Forum invitation to web-specific lists.
           
    2. Courseload and Unizin website accessibility
      Action:
      • We had a discussion of how to respond to Bruce's request. Phyllis will respond.
         
    3. SALT/AMP service agreement draft review (Phil)  – Deferred.
       
    4. Final (brief) planning for forum. See notes from July 9 for details.
      Action:
      • Gary will check to Laura to assure we sending Forum invitation to web-specific lists.
      • Todd will present the overview at the Forum.
          
    5. Browser support trends, accessibility, and policy context (Todd)  – Deferred
        
    6. Planning for AMP training recordings – date/time & invites (Matt, Gary, and Phil) – Deferred
        
    7. Advertising the AMP user group drop-in  sessions (Phil & ?) – Deferred
        
    8. Accessibility content & new it.wisc.edu site (Todd & Phyllis) – Deferred
       
    9. Request for an accessibility representative on the Policy Planning Team.
      Action:
      • Gary asked if anyone was interested in representing accessibility on the Policy Planning Team.
      • No volunteer at this time. There is no deadline. Will bring it up again in the future.
          
    10. Getting it Right the First Time - Documenting processes and best practices during Phase I (all) – Deferred.
      Handout: Accessible Development and Publishing Phase I Project.
       
    11. Accessibility policy draft & edits TBD  (Todd & Gary) – Deferred.
       
    12. Accessibility complaint procedure (Todd & Gary) – Deferred.
           
  4. Check in on other open action items:

    1. Commitee membership (Todd)
      • Options for short, middle, and longer-term sustainability of the committee
        • Idea: Consider sending a message via MTAG, inviting units to appoint someone to the Coordinating Group.
      • Concerns raised by tools team members about the duration of service
      • Nature of a volunteer based group
      • Campus need for a sustained and cohesive effort
      • Unknown future of new positions
            
    2. Captioning Contract (Sandi Arendalkowski, Todd Schwanke)

      • What are next steps?

      • What can the committee contribute?

    3. Online course accessibility policies (Todd)
      • Receiving regular questions about what the policy is related to online courses and interpretations of the web policy
      • Dealing more directly with what should be done proactively vs. as an accommodation, and with what is practical or not.
       
    4. Enhanced voiceover PowerPoints (Todd)
      • What tools are in this space?  - Articulate Storyline, Adobe Captivate, Adobe Presenter, others
      • How can a tool be identified that meets the needs/preferences of designers, instructors, students (including those with disabilities)
      • Determine what can be done to move ahead in this critical area
          
  5. Upcoming agenda items
    • Need to do at Aug 6 meeting:
      • ...
    • See "On Deck Items", "Future Agenda Items" below.

On-deck Items

  • Process for (a) responding to complaints and (b) getting campus resources to units if necessary in order to respond effectively.
        See Dec 4, Jan 8 and Jan 22 notes for more detail.

  • Purchasing - Accessibility requirements for purchased software

  • See "Check in on open action items" for more on deck items.

Future agenda items:

  • Get more info on new Executive Committee meeting (invite Chris Holsman to a meeting?) (12/4 note: Check with Phyllis on this item.)

  • How to communicate our progress to faculty.

    • One way might be to work through the Equity and Diversity Committees that are advisory to deans and are composed of faculty and staff.

    • Accessibility and diversity are related, followup (suggested at May 1, 2014 meeting). Note: we made brief contact with Hazel Symonette at the T&LS on May 19.

  • Accessibility of email. (Campus Communicators have discussed this, see 10/30 notes.)
  • Go over the implications of the new Wisconsin law on accessibile educational materials in higher education (suggested at April 17, 2014 meeting)
  • Brainstorm how to build awareness of instructional content accessibility (suggested at May 29 meeting)
  • Brainstorm "Resources to help developers and content providers to incorporate accessibility into their existing processes" (suggested at March 6, 2014 meeting)

Future dates:

  • Report to the sponsors – June 30, 2015.
  • Report to the sponsors – September 30, 2015.
  • National Disability Employment Awareness Month – October, 2015, see http://www.dol.gov/odep/topics/ndeam/ 
  • Possible IT Policy Forum participation – October or November 2015.
  • Accessing Higher Ground conference – Nov 2015 (will be the week before Thanksgiving), see: http://accessinghigherground.org/ 
  • Report to the sponsors – December 31, 2015. 
  • Community of Educational Technology Support (ComETS) annual meeting – January 2016, see: https://comets.wisc.edu/ 
  • Workshop sponsored by the Coordinating Group – Tentatively: March 3, 2016 
  • Report to the sponsors – March 31, 2016.
  • Showcase –  April 2016
  • Teaching and Learning Symposium – May 2016

Furture meetings:

  • Coordinating Group Meeting 2017-09-11, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-09-28, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-12, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-10-26, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-09, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-11-23, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-14, 11:00-12:00, McBurney Graaskamp Rm
  • Coordinating Group Meeting 2017-12-28, 11:00-12:00, McBurney Graaskamp Rm (tentative) *
  • Coordinating Group Meetings

* Tentative meeting on Dec 28, between the holidays.

Coordinating Group members:

MemberUnitMemberUnitMemberUnit
Sandi ArendalkowskiDoIT MarketingSteven BoldtDCSGary De CluteCIO Office
Brendon DybdahlHousingApril EbacherDoIT ADIRyan EngelLSS
Matt GoinsDoIT PTEAndy GoldsteinDoIT ATLaura GradyDoIT Marketing
Jamie GutkowskiDoIT ADIJohn HareDoIT EIS  
Jini JastiLaw SchoolHaley KerkhoffDCSAl NemecCALS
Jessie NemecLibraries

Casey Schacher

LibrariesTodd Schwanke, (co-chair)McBurney Center
James SkempBusinessGarrett SmithDoIT ATPhyllis TreigeDoIT Marketing
Nick WeaverUniv. MarketingPeter Weil (co-chair)Univ. Marketing  
Also attendingUnitAlso attendingUnitAlso attendingUnit
Phil JochimsenDoIT EISLee KonradLibraries  
vacant, (sponsor)CIO OfficeCathy Trueba, (sponsor)Office of Compliance  

Liaisons

Attachments:

None

Contact

Thank you for registering to attend the webinar. You should receive a confirmation email with login details shortly. If you do not receive a confirmation email, please contact kim.phillips@ssbbartgroup.com.

For more information on AMP for Mobile, please contact cindy.quach@ssbbartgroup.com.

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