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IT Policy KB Document Organization - When viewing a list of KB document titles in KBAdmin:

  • "Internal -..." is documentation on the itpolicy internal KB (experimental, possible official home IT policy development if Wiki goes away)
    • May be searchable. Never shared. Only visible to "IT Policy Internal". Some are included in other internal documents.
        .
  • "UW System - ... Policy" is searchable stub for a very few UW System documents that we are "adopting" rather than developing our own.
    • Always searchable. Never shared. Only visible to "IT Policy External". Allow comments.
        .
  • "UW-Madison - CIO -..." are redirect pages so that old URL with "cio-" prefix is forwarded to new URL with "it-" prefix. Only a few of these so far.
    • Never searchable. Never shared. Only visible to "IT Policy External".
        .
  • "UW-Madison - DoIT -..." are searchable page for selected DoIT documents (only Voice Services documents at this time.
    • Always searchable. Never shared. Only visible to "IT Policy External". Allow comments.
        .
  • "UW-Madison - Faculty Senate -..." are faculty senate documents published in the KB for visibility.
    • Always searchable. Never shared. Only visible to "IT Policy External". Allow comments.
      .
  • "UW-Madison - IT -..." are officially published IT policies and related documents of all kinds, published by the office of the CIO.
    • "UW-Madison - IT - ... Policy" is a policy.
      • Always searchable. May be shared. Only visible to "IT Policy External". Allow comments.
    • "UW-Madison - IT - ... X" where X is "Procedure" or plural, "Standard" or plural, or "Implementation  Plan"
      • Always searchable at "low" priority. May be shared. Only visible to "IT Policy External". Allow comments. This project is partway through. May be rendered unnecessary by the Campus Policy Library (Dec 2019)
    • "UW-Madison - IT - ... - History" are history documents, generally one for each policy.
      • Never searchable. Never shared. Only visible to "IT Policy External". Allow comments.
    • "UW-Madison - IT - Share -..." are include files that must be shared with any KB to which policy and related documents are shared.
      • Never searchable. Always shared. Only visible to "IT Policy External". Included in other documents. Was an experiment, no longer needed. These are gone now (Dec 2019)
    • "UW-Madison - IT - X" where X is irregular.
      • There are some documents with irregular titles that are treated the same as policy.
      • Most other documents with irregular titles that are not treated the same as policy are treated as procedures.
        .  
  • "UW-Madison - IT Policy -..." are landing pages for topics, and some other special cases.
    • "UW-Madison - IT Policy - X" where X is a topic, e.g. Cloud, Network, Personally-owned Devices, etc.
      • Always searchable at "low" priority. Never shared. Only visible to "IT Policy External". Allow comments.
    • "UW-Madison - IT Policy - ...Description" are text to feed an it.wisc.edu "card" via the API.
      • Never searchable. Never shared. Only visible to "IT Policy External". Included in other documents.
    • "UW-Madison - IT Policy - For X" where X is an audience, are navigation pages for an audience.
      • Always searchable at "low" priority. Never shared. Only visible to "IT Policy External" if actively in use, otherwise only visible in "IT Policy Internal". Allow comments. Was an experiment, no longer needed. These are gone now(Dec 2019)
    • "UW-Madison - IT Policy - Reviewed / Revised List" is the reverse chronological list of most recent official review or revision of documents.
      • Never searchable. Never shared. Only visible to "IT Policy External". Referenced in side bar. Allow comments.
           .
  • "UW-Madison - Policy Portfolio - ..."
    • Individual portfofolios.
      • Always searchable at "low" priority. Never shared. Only visible to "IT Policy External". Included in other documents. Allow comments.
    • "UW-Madison - Policy Portfolio List" the main portfolios page that includes all other portfolios.
      • Never searchable. Never shared. Only visible to "IT Policy External". Referenced in side bar. Allow comments.
    • "UW-Madison - Policy Portfolios - Cybersecurity Portfolio List" is the collection of portfolios specific to cybersecurity
      • Never searchable. Never shared. Only visible to "IT Policy External". Referenced in side bar. Allow comments.
    • "UW-Madison - Policy Portfolios - Cybersecurity Portfolio Controls" additional details for security experts on the portfolios specific to cybersecurity
      • Never searchable. Never shared. Only visible to "IT Policy External". Allow comments.
           .
  • "UW-Madison - Template -..."
    • Templates to create document type described in the suffix.
      • Only visible to "IT Policy Internal". Some are included in other template documents.
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