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  • HANDLE Meeting YYYY-MM-DD
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For the first meeting fill in weekday, time, location, members, links to the team pages, draft ground rules, draft charter, draft work plan, and any additional agenda item(s). (There is usually not much time remaining after the work plan.)

  • Draft ground rules are provided in this template.
  • Draft charter and work plan templates are located elsewhere.

For subsequent meetings, the easiest way to create the next meeting is to "Copy" the previous meeting and fix it up.

  • Be sure to update weekday, time, location, and members attending.
  • Be sure to clean up the attachments because they get copied also.
  • The first agenda item is always the same, except that the link to the previous meeting changes.
  • Put agenda items that might not get discussed near the bottom and mark them (as time permits).
  • Keep Work Plan and For Next Meeting as the last two agenda items. Move Work Plan up higher if it needs to be discussed earlier.
  • Leave the Ground Rules visible at the bottom of the agenda.
  • Keep a running list future agenda items so they don't get lost.
    • You could optionally indicate approximately when they might get addressed.
    • Alternatively, you could create a separate list of "On Deck" items to be done soon, and/or "Parked Items" which might not get done for awhile, or at all.
  • Meeting schedule and members are updated automatically.

WWW, HH:MM-HH:MM, Rm NNNN BLDG

Attending: __member, __member(co-chair), __member, __member(co-chair), __member; also attending: __person(facilitator), __person,  __person(sponsor), __person(guest).

Team Wiki page | Team Box Folder |  Team GSuite Folder 

Agenda

  1. Preliminaries: Welcome, introductions, review of agenda, notes from previous meeting, and announcements – WHO (NN min)
    Handout:  Notes from previous meeting

    • ...
      .
  2. Ground Rules – WHO (NN min)
    Goal: Review and approve.
    Handout: See draft ground rules at bottom of agenda.
    • ...
      .
  3. Charter – WHO (NN min)
    Goal: Review. Approve if possible, otherwise approve at next meeting.
    Handout: Draft Charter (YYYY-MM-DD version)
    • ...
      .
  4. Work Plan – WHO (NN min)
    Goal: Planning the work of the team.
    Handout: Work plan (YYYY-MM-DD version)
    • ...
      .
  5. ITEM - WHO (NN min)
    Goal: <what to accomplish this meeting>
    Handouts: <link to handout(s) as needed, if document is being edited specify the date updated in parenthesis>.
    • ...
      .
  6. ITEM - WHO (NN min)
    Goal: <what to accomplish this meeting>
    Handouts: <link to handout(s) as needed, if document is being edited specify the date updated in parenthesis>.
    • ...
      .
  7. ITEM - WHO (as time permits)
    Goal: <what to accomplish this meeting>
    Handouts: <link to handout(s) as needed, if document is being edited specify the date updated in parenthesis>.
    • ...
      .
  8. For Next  Meeting
    • ...

Ground Rules


Ground rules are usually reviewed and approved at the first meeting. An example from the PAT is included here.
  1. Everyone must be treated respectfully, whether present or not.
  2. Everyone present who wants to speak on a topic must have a chance to speak.
  3. Attend more often than not, and review materials when you can't attend.
  4. Don't be shy, or worry about perception of an idea - we need open borders for these discussions.
  5. Let's park side issues or extensive detail for future work by this team, or others.
  6. Discuss intent and meaning, rather than the exact language of documents.

Future agenda items

  • ...

Future meetings

Members

Team Members

Member                      Unit                     Member                           Unit                     Member                           Unit                     
John DoeCervidae Studies









Make the entries alphabetical by last name across the rows. Indicate (co-chair), (facilitator), or any other special role. A (sponsor) is usually not a member of a team they sponsor, but there are exceptions. Any (ex officio) members are members, and are not necessarily distinguished as such in the members list. Guests are not members and are not listed.

Attachments

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