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IT Policy Forum, Monday, August 1st, 2011, 11:30-1:00, Union S.

Agenda:

  1. Introduction (Judy Caruso, Office the CIO)
        See: Executive Summary, Status of IT Policy InitiativesStatus 2011-07

  2. Comments by the CIO (Bruce Maas, VP-IT and CIO)

  3. Revision of Appropriate Use Policy (Judy Caruso, Office of the CIO)

  4. Personally Owned Devices/Cloud Computing (POD/Cloud) recommendations, presentation, Q&A [25 min]
        See: POD Recommendations
        Recommendation:
              #1 Judy Caruso, Office of the CIO,
              #2 Brenda Spychalla, Education,
              #3 Phil Saunders, Enrollment Management
              #4 Eric Straavaldsen, L&S
              #5,#6 Gary De Clute, Office of the CIO

  5. Small group discussions of implementation of POD/Cloud recommendations [30 min]

    Discussion Results for all groups including report back

    Discussion groups:

    1. Group A: Clarify employee responsibilities for using, securing and managing university data and records

      • How comprehensive are existing policies and guidelines, and what is missing?
      • What is most important to address during the next year or so?
      • What are the unique needs associated with research data, and how to engage the research community in discussion?

        Group A Notes

    2. Group B: Review and establish contracts for non-UW-Madison applications and services.

      • How to identify apps and services for possible contracts?
      • How to decide if a contract is needed, and how to prioritize them?
      • How to involve the stakeholders during the contracting process?

        Group B Notes

    3. Group C: Review and provide guidance on use of non-UW-Madison applications and services that are not under contract. Build Awareness and Training.

      • What sort guidance and templates would be helpful to departments?
      • What are the top messages to each of the campus audiences?
      • How to measure progress?

        Group C Notes

  6. Report back from each discussion group [15 min]

    Report back notes

  7. Closing and evaluations

Contact:

Personally Owned Devices / Cloud Computing Recommendations:
  1. Clarify employee responsibilities in the handling of university data and records.
    • Create policy on responsibilities for protecting sensitive information and university records.
    • Provide guidance on using, securing and managing university data and records
    • Specifically address research data in these efforts.

  2. Review and establish contracts for non-UW-Madison applications and services.

  3. Review and provide guidance on use of non-UW-Madison applications and services that are not under contract.

  4. Build awareness and training.
    • Create guidelines/templates for departments to use in their operations.
    • Update the Guidelines for Use of non-UW-Madison Applications and Services for research and for instruction.

  5. Coordinate activities among related campus initiatives.

  6. Revise existing policies to focus on the information, independent of the ownership of the device, application or service.

Attachments:

  File Modified
Microsoft Word 97 Document POD_Recommendations-2011-06-27c(version 2-final).doc Personally Owned Devices / Cloud Computing Recommendations (7/2011 version) Jul 27, 2011 by GARY W DECLUTE
Microsoft Powerpoint 97 Slideshow IT Policy Forum-2011-08.ppt Forum powerpoint presentations Sep 07, 2011 by GARY W DECLUTE
Microsoft Excel Sheet Evaluations-2011-08.xls Forum evaluations Sep 07, 2011 by GARY W DECLUTE
Microsoft Word 97 Document IT Policy Forum Agenda 2011-08.doc Forum agenda handout Sep 07, 2011 by GARY W DECLUTE

Policy Planning Team members:

Member

Unit

 

Member

Unit

 

Member

Unit

Bruno Browning

L&S

 

Peg Eusch

Records Mgt

 

Charlene Reick-Krembs

CALS

Monica Bush

OCIS

 

Laura Grady / Don Johnson

CIO Communications

 

Phil Saunders

EM

Judy Caruso (chair)

Office of the CIO

 

David Parter

CS

 

Brenda Spychalla

Education

Gary De Clute (staff)

Office of the CIO

 

Martha Pelkey

DoIT Security

 

Eric Straavaldsen            

L&S

Contact

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