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  • PAT EC Meeting 2019-09-09
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Policy Planning and Analysis Team Executive Committee (PAT EC) Meeting

11:30-12:30, Rm 2112CS (CISO's Office)

Attending: _x_Bruce Barton,  _x_Jennifer Bonifas,  _x_Joe Salmons,  _x_Bob Turner,  _x_Sue Weier.  Also attending: _x_Gary De Clute (facilitator), _x_Ed Jalinske (IT Policy Lead)

Agenda

  1. Preliminaries: Welcome, introductions, agenda review, and notes from prior PAT EC meeting, review prior PAT meeting, announcements. (5 min)
    Handouts: Prev EC meeting minutes

    1. Because the agenda is very full today, skipped review of previous minutes
    2. Canceled conversion of PAT and PAT EC lists to O365. 
      .

  2. Review previous PAT plenary meeting (5 min) 
    Goal: Improve the PAT plenary meetings
    • Skipped. Same reason.
      .
  3. Subcommittee Status and Reports (10 min)
    Goal: Manage the PAT subcommittees.
    Items updated since the last EC meeting are underlined and colored red.
    .
    1. Communications (ongoing) – See 2019-08-21 meeting notes.
      Goal this EC meeting: None
       .
    2. Portfolio (ongoing) – August meeting was canceled.
      Goals this EC meeting:
         * Discuss purpose and operational requirements of the Portfolio Subcommittee.
         * Should this subcommittee stop meeting for awhile?
      Handout: Draft of revised Portfolio Subcommittee Description

      .
    3. Process (ongoing) – August meeting was canceled.
      Goal this EC meeting: None
        .
    Action on subcommittee status:
    • For the Nov IT Policy Forum topic (Future directions for IT Policy)
      • Ed is developing a presentation of some ideas
      • Discussion will follow
      • Before the first invitation, be sure to say more about scope so that people understand that we're talking about small incremental steps, not radical change.
    • Draft portfolio subcommittee description looks OK.
      • Portfolio subcommittee might only need to meet once per semester.
        • Gary will cancel the Sep meeting, and leave the Oct thru Dec meetings for now.
        • Plan is meet in October, review new description, decide what to do moving forward.
          .
  4. Revised PAT Work Plan (10 min)
    Handouts:
        Revised Work Plan with detail for PAT  (version 2019-09-09)
        Summary version for presentation outside PAT (version 2019-09-09)
    .
    Action:
    • Work plan looks good.
    • One adjustment, ITC would like to have a first and second reading of work plan. First reading in Sep.
    • Since the Sep 20 ITC meeting is before the Sep 29 PAT meeting, the EC voted to approve the draft work plan for consideration by the ITC.
      • Note: the scheduled did not change much from when the PAT first reviewed it, so there is no significant change for the PAT to review.
        .
  5. Proposed schedule of ITC policy-related actions for AY 2019/2020 (5 min)
    Handout: Proposed Schedule (2019-09-09 version)
    .
    Action:
    • The ITC would like to have first and second reading for the PAT Work Plan.
    • Gary will adjust the schedule accordingly.
      .
  6. Recommended revisions to IT Policy Principles and Procedures (15 min)
    Handouts:
       * Current PP&P in MS Word (2019-03-15 version) (As published on IT Policy KB)
       * List of recommended changes to PP&P (2019-09-05 version)
    .
    Action:
    • Recommendations look good!
    • Next step is the draft the actual changes to the document.
      • Drafting team will be Ed, Gary, and one other person.
        • Gary and Ed will follow up. (Gary will take lead on it.)
          .
  7. Planning for the next plenary meeting of the PAT (15 minutes)
    Handout:   Draft agenda   
    .
    Action:
    • Make the PAT Work Plan item an announcement about what happened at the Sep 20 ITC.
    • Move the time saved to the discussion of Proposal to Develop and IT Assets Inventory Management Policy.
        .
  8. Recommended PAT Charter Revisions (as time permits)
    Handouts:
       * Current PAT Charter and Interim Operating Procedures
       * List of recommended changes (2019-09-03 version)
    .
    Action:
    • Defer until Oct EC meeting.
      .
  9. Status of IT policy initiatives (as time permits)
    Handout: Policy Initiative Chart (updated monthly)

    Action:
    • ...
         .
  10. For next EC meeting:
    Standing agenda items:
    • Review previous plenary meeting.
    • Review, adjust subcommittee activity.
    • Set agenda for the next plenary meeting agenda.
    Special agenda items:
    • Discussion of balancing strength of security vs. disruption

PAT Status Summary

PAT Status Summary

Ground Rules

  1. Everyone must be treated respectfully, whether present or not.
  2. Everyone present who wants to speak on a topic must have a chance to speak.
  3. Attend more often than not, and review materials when you can't attend.
  4. Don't be shy, or worry about perception of an idea - we need open borders for these discussions.
  5. Let's park side issues or extensive detail for future work by this team, or others.

Future Agenda Items

  • ...

Meeting Schedule

  • PAT EC Meeting 2020-02-04, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-03-03, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-04-07, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-05-05, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-06-02, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-07-07, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-08-04, Tue 3:00-4:00, Rm 2112CS (CISO's Office)

PAT EC members


Member

Type

Unit


Member

Type

Unit


Member

Type

Unit

Bruce BartonAppointed
by DTAG
GLS
Jennifer Bonifas
(Co-chair)
Appointed
by ITSC
SMPH

Joe Salmons
(Co-chair)

Chair
of ITC

ITC

Bob Turner

Permanent
(CISO)

Cybersecurity


Sue Weier

Appointed
(Interim)

L&S



Quorum is three. Also attending as ex officio: Sara Tate-Pederson (SME IT Policy), Ed Jalinske (SME IT Policy), Kim Miller (Communications), Stefan Wahe (CALS)

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