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Policy Planning and Analysis Team Executive Committee (PAT EC) Meeting

CANCELED. Will defer pending agenda items to the Dec 3 meeting.

Wed, 3:00-4:00, Rm 2112CS (Bob's Office)

Attending: __Bruce Barton,  __Jennifer Bonifas,  __Joe Salmons,  __Bob Turner,  __Sue Weier.  Also attending: __Gary De Clute (facilitator), __Ed Jalinske (IT Policy Lead), __Kim Miller (Communications), __Stefan Wahe(Assoc. CISO)

Agenda

  1. Preliminaries: Welcome, introductions, agenda review, and notes from prior PAT EC meeting, review prior PAT meeting, announcements. (5 min)
    Handouts: Prev EC meeting minutes

    • Please send comments and corrections to Gary. 
      .
  2. Review previous PAT plenary meeting (5 min) 
    Goal: Improve the PAT plenary meetings
    • ...
      .
  3. PAT Subcommittees, Status and Reports (20 min)
    Goal: Manage the PAT subcommittees.
    Items updated since the last EC meeting are underlined and colored red.
    .
    1. Communications (ongoing) – See 2019-10-16 for meeting notes.
      Goal this EC meeting: FYI
         * Title of Nov IT Policy Forum is: Shaping the Future of IT Policy.
         * Ed is organizing this forum and the material to present.
       .
    2. Portfolio (ongoing) – See 2019-10-08 for meeting nodes.
      Goals this EC meeting: Review Team Description.
         *
      Handouts:
             * Team description
             * Email thread with results of the voting (as of 2019-10-24, will be updated if there is further traffic)

      .
    3. Process (ongoing) – October meeting was canceled due to lack of attendance..
      Goal this EC meeting: FYI
      .
    4. Incident Response (ad hoc, retired)
      Goal this EC meeting: FYI. Team no longer exists. Duties transferred to a drafting team led by Jeff Savoy, other members TBD.
      .
    5. Encryption (ad hoc, currently inactive)
      Goal this EC meeting: FYI. Team no longer exists. Duties transferred to the Encryption Work Plan team co-chaired by Shawn Gelo and Dharvesh Narraine.
      .
    6. PAT Drafting Teams
      Goal this EC meeting: FYI.
        * We have drafting teams in place for all initiative that are or have been drafting proposals and policies.
        * Some initiatives that are still in planning stage do not yet have a complete drafting team, but we know who might lead it.
        * Generally, there is no need for a drafting team when creating plan to develop a policy or when developing recommendations for policy and implementation.
            ** Drafting of a plan to develop a policy is the responsibility of the policy staff and the Responsible Executive. PAT EC can serve as drafting team when necessary.
            ** Drafting of recommendations for policy and implementation is the responsibility of the Policy Stakeholder Team or equivalent. The PST is their own drafting team. Policy staff may be assisting them. 
      The PAT Executive Committee sponsors and provides direction to the PAT Drafting Teams. Many different groups and individuals review and suggest changes to policy-related documents. The DT has editorial control of the documents for a particular IT Policy initiative. Please see the PAT Charter for details. Updated: 2019-09-29.

      Active Drafting Teams

      Pending Drafting Teams

        .
    Action on subcommittee status:
    • ...
      .
  4. Final review of draft of IT Policy Principles and Procedures (5 min)
    Goal: Any last changes?
    Handout: None. There were no changes suggested after the Oct PAT meeting. Seems like a waste to print it again.
    Reference:
       * Draft revision of IT Policy Principles and Procedures, changes marked (2019-03-15 to 2019-10-15)
       * Appendices, changes marked (2019-03-15 to 2019-10-15)
    .
    Action:
    • ...
    • (if not approved at the meeting) Please review and make suggestions to Gary by COB Thu Nov 7.
    • Revised document will go to the ITC for first reading at the Nov 15 meeting, transmitted to them on Nov 8.
      .
  5. Review of  PAT Charter Revisions (10 min)
    Goal: Discuss briefly. Review after the meeting and respond by deadline.
    Handouts:
       * Draft revision with changes from the previously approved charter. (version 2017-10-15 TO 2019-10-25)
    Reference:
       * Unmarked copy (2019-10-25)
    .
    Action:
    • Please review and make suggestions to Gary by COB Tue, Nov 12.
    • Revised charter will go to the PAT for review at the Nov 19 meeting.
      .
  6. Planning for the next plenary meeting of the PAT (5 minutes)
    Goal: Plan the next plenary meeting agenda. Review pending agenda items for future PAT meetings.

    Handout:  Draft agenda  
    .
    Action:
    • ...
      .
  7. Routing of a discussion on balancing strength of security vs. disruption (5 min)
    Goal: Recommend whether or not this should be addressed at the PAT first (in January), or is this is a discussion that should go directly to the ITC.

    Action:
    • ...
      .
  8. Review of status and planning documents (as time permits)
    Goal: Review highlights of the following status and planning documents (see latest versions).
       * Policy Initiative Chart
       * PAT Work Plan

       * PAT Vision
       * Proposed Schedule of ITC policy-related activity

    Handouts: All of the above.

    Action:
    • ...
         .
  9. For next EC meeting:
    Standing agenda items:
    • Review previous plenary meeting.
    • Review, adjust subcommittee activity.
    • Set agenda for the next plenary meeting agenda.
    Special agenda items:
    • ...

PAT Status Summary

PAT Status Summary

Ground Rules

  1. Everyone must be treated respectfully, whether present or not.
  2. Everyone present who wants to speak on a topic must have a chance to speak.
  3. Attend more often than not, and review materials when you can't attend.
  4. Don't be shy, or worry about perception of an idea - we need open borders for these discussions.
  5. Let's park side issues or extensive detail for future work by this team, or others.

Future Agenda Items

  • Discussion of balancing strength of security vs. disruption. Decide if this should be addressed at the PAT first (in Nov), or is this a discussion that should go directly to the ITC.

Meeting Schedule

  • PAT EC Meeting 2020-02-04, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-03-03, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-04-07, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-05-05, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-06-02, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-07-07, Tue 3:00-4:00, Rm 2112CS (CISO's Office)
  • PAT EC Meeting 2020-08-04, Tue 3:00-4:00, Rm 2112CS (CISO's Office)

PAT EC members


Member

Type

Unit


Member

Type

Unit


Member

Type

Unit

Bruce BartonAppointed
by DTAG
GLS
Jennifer Bonifas
(Co-chair)
Appointed
by ITSC
SMPH

Joe Salmons
(Co-chair)

Chair
of ITC

ITC

Bob Turner

Permanent
(CISO)

Cybersecurity


Sue Weier

Appointed
(Interim)

L&S



Quorum is three. Also attending as ex officio: Sara Tate-Pederson (SME IT Policy), Ed Jalinske (SME IT Policy), Kim Miller (Communications), Stefan Wahe (CALS)

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