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Contracting for non-UW-Madison Applications and Services (Cloud Contracting)

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Cloud Contracting Description

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Section

History

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Status

Current Questions

Current Process Step

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Cloud Contracting Current Questions
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Cloud Contracting Status

Date:

Activity:

10/31/11

Need to evaluate how this fits in with the IT Strategic Plan, Administrative Excellence and Internet II Net+. Continue monitoring projects that are modeling a deliberate process for pre-purchasing discussion. For example: the "Email, Calendar and Chat" project (ECC) is following a process that could serve as a prototype for pre-purchasing engagement with stakeholders.

09/06/11

Created initiative pages on wiki.

 

Previous POD Activity:

08/22/11

POD/Cloud Meeting . Review results of discussion at the Aug IT Policy Forum, Discuss membership of implementation teams. This is the last planned meeting of the current POD/Cloud team. Implementation teams will be organized.

08/01/11

IT Policy Forum . Includes POD/Cloud implementation discussion groups.

07/25/11

POD/Cloud Meeting Special meeting to prepare for IT policy forum discussion.

07/18/11

POD/Cloud Meeting with the CIO.

06/27/11

POD/Cloud Meeting . Final edits to draft. Planning for meeting with the CIO.

06/13/11

POD/Cloud Meeting . Reviewed draft of revised POD recommendations. Created a list of possible implementation teams.

05/31/11

POD/Cloud Meeting . Reviewed draft executive summary of revised POD recommendations.

05/12/11

POD Meeting . Discussed revision of POD recommendations.

03/24/11

POD Meeting . Discussed electonic records and mobile apps.

03/08/11

Meeting with APR Tools leadership . Discussed mobile and personally owned devices and apps.

01/20/11

POD Meeting . Discussed Email, Calendar, Chat project (ECC)

12/09/10

POD Meeting. Follow up on meeting with CIO. Meetings/liaison with other teams. Event planning.

12/07/10

Follow up meeting with Mobile Apps subcommittee.

11/04/10

POD Meeting. Meeting with CIO.

11/02/10

Meeting the Mobile Apps subcommittee.

10/28/10

POD Meeting. Planned next steps. (Lots of possible contacts with other teams and initiatives.

09/30/10

POD Meeting. Hideko Mills visits POD team to discuss Mobile Devices Initiative and relationship with Personally Owned Devices initiative. Mobile Apps Initiative is about device type independent of ownership. Personally Owned Devices is about the ownership independent of the device type. Much overlap, however, since many personally owned devices are mobile, and that is likely to increase. Same underlying privacy and security issues.

09/02/10

POD Meeting.

09/02/10

First draft of CommonServices document (list of UW and non-UW apps and services.)

08/05/10

POD Meeting.

05/27/10

POD Meeting. Discussed possible event to be held in November.

04/29/10

POD Meeting. Discuss results of meeting with CIO. Discuss next steps.

04/27/10

Meeting with OCIS to discuss the initiative and current recommendations. Identified that access to POD's is necessary in order to investigate possible security incidents.

04/09/10

POD Meeting with CIO . Discuss recommendations. Next steps.

04/08/10

Policy Planning Team (PPT) suggests that the Personally Owned Devices (POD) team can address issues of immediate concern during FY 2010/2011 regarding Use of Non-UW-Madison Applications and Services. This is because the primary recommendation of the POD team is equally applicable to personally owned devices and non-UW-Madison appliations and services. (Note: it becomes increasingly clear that the POD initiative needs a new name to more accurately describe the expanded scope.)

04/08/10

POD Meeting. Preparation for meeting with the CIO and preparation for the forum.

04/05/10

Deadline for changes by team. Final version to be submitted to the CIO on April 9.

03/25/10

POD Meeting. Final review of recommendations.

03/18/10

Team deadline for edits to be included in "final draft".

03/11/10

POD Meeting. Review recommendations. Next steps.

02/16/10

Updated POD Recommendations, with changes from prior meeting.

02/11/10

POD Meeting. Review recommendations.

02/08/10

Updated POD Recommendations, with changes from prior meeting.

01/14/10

POD Meeting.

01/11/10

Original version of POD Recommendations.

01/06/10

Updated POD Plan and POD Charter.

12/18/09

Organizational meeting of Policy Stakeholders Team.

12/17/09

Invited additional members of PPT to participate. (One more volunteered.)

12/03/09

Invited additional members of UW-MIST to particate in the Policy Stakeholders Team. (Two more volunteered.)

11/20/09

Meeting to discuss scope.

10/21/09

Invited several people to participate in a meeting to discuss scope.

09/30/09

Decided that a pre-charter meeting to discuss scope was needed.

08/28/09

CIO news article on Status of Google, Doodle and other UW agreements. (Cached here)

08/04/09

Discussion of POD at the August IT Policy Forum. Discussion results.

07/15/09

Scheduled initiation Initiation of POD in September. Need to form a PST.

05/12/09

Created POD Plan.

04/23/09

PPT Meeting. The policy statement might be included in IRM. Next steps: Wait until it becomes more apparent whether or not IRM will include a POD policy statement. Procedures, guidelines or standards could be developed independently.

04/06/09

IT Policy Forum. POD tied for second (with Role-based Access Control when voting to prioritize posssible initiatives in the IT Policy Plan for FY 2009-2010.

03/26/09

PPT Meeting. Included initiative in 2009-2010 plan.

07/31/08

Included this initiative in the list of possible new initiatives. This policy was proposed after the the IT Policy Plan was developed and approved. (The plan anticipates that other possible initiatives might be identified during the fiscal year.)

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